AI route optimisation is the use of complex mathematical algotirthms to plan, manage and improve fleet routes automatically with the addition on machine learning to further improve optimisation decisions based on real-world events. Instead of relying on fixed schedules or manual planning, it analyses live data such as traffic, delivery windows, driver hours, and vehicle capacity to create the most efficient routes in real world conditions. What sets Optimize apart from other AI route optimisation systems is that it has machine learning, which means that it doesn’t stop once the plan is built. The system continuously learns from your fleet’s patterns and recurring on-road situations, adjusting routes when conditions change and improving future plans over time. With the almost unlimited number of constraints you can add in to Optimize, it is sure to give you the most accurate and optimal result possible.

Geotab provides rich telematics data, reliable tracking, and detailed insights into vehicle activity. Optimize builds on that foundation by turning the data into practical route and scheduling plans. It analyses task requirements, vehicle capabilities, depot rules, travel distances, time windows, and service priorities to produce accurate, efficient daily plans that can be actioned immediately. While Geotab shows where vehicles are and how they perform, Optimize uses this information to structure the workday, reduce unnecessary travel, lift utilisation, and improve service delivery. Together, they form a complete planning and visibility solution for organisations aiming to run a more efficient and coordinated fleet.

Managers can review utilisation, route efficiency, service metrics, time-on-task, repeat-visit patterns, and depot-level performance. Combined with telematics insights, this provides a complete picture of how assets and routes can be improved over time. These insights support strategic planning and help organisations justify investment decisions or operational changes.

Drivers receive clearer instructions, well-structured routes, and more predictable workloads. This reduces confusion, lowers stress, and improves day-to-day efficiency. Customers benefit from improved arrival accuracy, fewer delays, and better communication from the organisation due to the improved visibility provided by the system.

Yes. The platform is widely used across public-sector and private-sector fleets that operate field workers, heavy vehicles, plant, and specialised equipment. Whether you are managing street sweeping, waste operations, construction activities, maintenance crews, or delivery services, Optimize provides a structured and reliable way to plan tasks and monitor progress.

GPS route planners find routes and directions for one vehicle to go from A to B, and typically uses a shortest distance calculation Optimize plans the entire schedule leveraging data sources from clients order systems, spreadsheets or dynamic feeds from warehousing systems and makes decisions based on the fleet specifications, trailer sizes and availability, drivers hours availability and route and delivery point constraints. Once the vehicles depart on their first run adjustments are made in real time for circumstances such as traffic, congestions, breakdowns, delays and the other unavoidable events that occur throughout the day. You name it and Optimize re adjusts your route, even with multiple stops, multiple depots, driver shifts, vehicle capabilities, time windows, Hight/weight restrictions, EV vehicles range and it doesn’t stop there. Optimize is able to keep your fleets operation moving smoothly.

Unlike most route optimisation systems, Optimize doesn’t stop optimising once routes are planned for the day. Traditional route planners look good on paper but are unable to adapt to real-life fleet situations and are not dynamic enough to react and replan on the fly. Optimize is designed for organisations that need realistic planning rather than generic route suggestions. Many AI tools focus on distance or travel time alone, but Optimize considers a wider set of constraints, including depot rules, service windows, vehicle capabilities and operational conditions. With Optimize, routes are continuously refined throughout the day. It reacts to live conditions such as traffic, delays, breakdowns and new or cancelled jobs and automatically adjusts routes or reassigns work to keep everything on track. Where many other AI route optimisation systems are limited in the constraints you can add, Optimize lets you keep adding or changing constraints such as driver hours, vehicle capacities and site access rules. Every day is different and Optimize is designed for that flexibility. Over time, the AI learns from real-world events and patterns and automatically builds those insights into future plans. The result is a system that stays accurate, adaptable and efficient in the real world, not just on paper.

There are several benefits of using software that optimizes your routes with AI. The results typically include:
- Lower fuel usage, less kilometres, lower maintenance costs, reduced drivers hours and optimal fleet utilisation: by cutting unnecessary KM’s and drivers hours, most fleets that use Optimize see up to 20-30% savings in $/KM costs.
- Higher efficiency across the board: live route resequencing keeps vehicles moving through traffic, less time spend idling in congestions and more jobs being on time.
- Automation of the processes around planning and allocations reduces time spent on almost impossible human decision making enabling staff to focus on managing the operations from a control tower view and enabling them to triage issues before they arise.
- Happier drivers and customers: Accurate ETA’s, fewer delays and clearer routes result in less frustrating runs and better communication/expectation management towards customers.
- Greener and more sustainable operations: EV-aware AI route planning lowers emissions and helps your fleet moving towards its Net Zero goals.

AI route optimisation software analyses every task, travel segment and vehicle requirement to build the most efficient plan for the day. Optimize arranges jobs in the most logical order, selects the right vehicle for each task and automatically reshuffles the plan when new jobs are added, cancelled or delayed. That means fewer unnecessary kilometres, less idle time and less back-tracking on the road, which directly cuts fuel use and driver hours. Over time this also reduces wear and tear, maintenance and tyre costs, while lowering CO₂ emissions. Because Optimize keeps learning from your data and ongoing operations, it continually looks for better ways to schedule and route work. That ongoing optimisation helps you squeeze more jobs into the same fleet, improve utilisation of your vehicles and crews, and steadily drive down overall operating costs.

Optimize gives fleet managers a clear, structured way to plan daily operations using accurate data and automated scheduling. Instead of relying on manual planning, guesswork, or outdated spreadsheets, the platform builds efficient routes, sequences tasks logically, and helps allocate the right vehicles and resources.
With better visibility of workload, travel time, and utilisation, managers can reduce unnecessary kilometres, improve productivity, and make faster decisions when conditions change. It also supports long-term planning by highlighting trends that affect staffing, fleet size, and service performance. This leads to a smoother, more coordinated operation with fewer operational bottlenecks.

Optimize gives dispatchers a clearer, more reliable way to manage daily operations. Instead of juggling calls, spreadsheets, and manual adjustments, they receive structured route plans that already account for travel time, task order, service windows, and vehicle suitability. This reduces pressure during busy periods and helps them make quicker, more confident decisions.
With live data from telematics and job updates, dispatchers can see progress across the fleet in real time and adjust routes when conditions change. This keeps schedules consistent, improves communication with drivers, and supports a smoother, more coordinated workday.

Yes. Optimize is designed to integrate smoothly with the systems you already use, including telematics platforms, TMS solutions, ERP environments, and electronic work diaries. By connecting these data sources, the platform builds accurate schedules based on live vehicle activity, job status, and operational rules. This avoids double handling, keeps all teams working from the same information, and ensures every plan reflects what is happening across the fleet in real time. If you have custom workflows or specialised systems, these can usually be supported through API connections.

Users pick up Optimize quickly because the platform is designed to fit naturally into day-to-day workflos. Drivers receive clear route instructions without needing to learn complex tools, and managers access a straightforward dashboard that presents schedules, progress, and data in a simple format. Onboarding and ongoing support is provided by Geosecure to help your team get the most from automated planning. Once in place, the system reduces manual effort and simplifies decision-making for everyone involved. Too easy!

Setting up Optimize is straightforward and does not require fleet downtime. The platform connects with your existing systems, imports key data, and begins generating plans without interrupting daily operations. Most organisations complete onboarding while their fleet continues running as normal. Once configured, your team can start using automated schedules right away. Any fine-tuning of rules, service windows, or depot constraints can be done in the background, ensuring a smooth transition with no disruption to drivers, dispatchers, or service delivery.

Absolutely, Optimize is designed to deal with complex optimisation challenges and is suitable for large complex fleets with multiple depots and constraints because the algorithm loves complex rules. For multi-depot fleets, Optimize keeps everything connected in one central overview. Each depot can manage its own vehicles and schedules, while head office can oversee the entire operation in real time. Live data from telematics and TMS ensures that everyone sees the same up-to-date plan with no conflicting versions or double handling. That leads to one united and efficient fleet, whether you’re coordinating across sites or managing a dozen routes at once.

Yes. Optimize is built to scale smoothly as your fleet expands. You can add new depots, vehicles, service areas, and rule sets without complex rework. The platform maintains consistent performance regardless of fleet size, allowing operations teams to manage higher volumes, broader networks, and more detailed planning requirements as the organisation grows. This gives you a long-term solution that supports both current needs and future expansion.

Yes. Optimize supports the transition to electric and hybrid vehicles by giving you clear visibility of route demands, daily distances, dwell times, and charging opportunities. By analysing these patterns, the platform helps identify which vehicles are suitable for EV replacement, where chargers should be located, and how to structure routes so battery range is used efficiently. This negates range anxiety amongst drivers and field staff and reduces transition risk, helping your organisation to introduce low-emission vehicles with confidence while maintaining reliable service levels.
This approach helped organisations like Yorkshire Water, which used Optimize to analyse journey data for 100 vans before investing in new EVs. The study showed that 88% of those vehicles were suitable for electrification, and that 95% of daily routes could be completed without the need for a mid-shift charge. This proved that their fleet could switch to electric without disruption.
With Optimize, you’ll know exactly where EVs fit into your operation, what infrastructure is needed, and how to maintain your service levels as you move toward Net Zero.

Yes. Optimize assists organisations in lowering carbon emissions by creating more efficient routes that reduce unnecessary travel and idle time. By improving task sequencing and selecting the most suitable vehicles for each job, the platform helps fleets drive fewer kilometres and use less fuel across the workday.
Optimised planning also supports wider sustainability goals by lifting utilisation, reducing congestion around depots, and identifying where electric or hybrid vehicles can be introduced without affecting service levels. This gives your organisation a practical and measurable pathway to reducing its environmental impact.

Most fleets using Optimize see measurable savings within the first few weeks. Depending on fleet size, route complexity, and how your vehicles are used, savings typically range from 20–30% in fuel, administration time, and overall operating costs.

Those savings come from a few key areas:

• Fewer kilometres and less fuel waste: Optimize removes detours, backtracking, and idle time by sequencing every job in the most efficient order.
• Lower overtime and labour costs: With automated planning and real-time updates, dispatchers and drivers spend less time fixing schedules and more time on productive work.
• Reduced maintenance and vehicle wear: Fewer unnecessary kilometres means longer vehicle life, fewer services, and lower tyre and parts costs.
• Improved utilisation and sustainability: Smarter routing lets you do more jobs with fewer vehicles on the road, lowering both costs and emissions.
  Before you commit, Optimize runs a free fleet benchmark using your Geotab data to show potential savings upfront. You’ll know exactly where your costs are going and what you can save, before anything changes in your operation or your wallet.

The Optimize Benchmark challenge lets you see proven results before you commit. First, we run a free benchmark using your fleet data to showcase potential savings in fuel, kilometres and admin time. Then, you can try Optimize live for up to three months on a simple month to month plan, so that means no lock in contracts. During this period, you have the option to walk away and get a refund of these first 3 months when your key metrics aren’t reduced by 5% on a like-for-like basis. Feel free to ask us in more detail about this Benchmark! No strings attached.

A: Listen, we don’t want to be secretive about pricing, because that is one of the most important aspects when looking for new systems. The problem is that no fleet is built the same: Do you have 5 vehicles, or 500? Are your vehicles partially hybrid, or are they all diesel/petrol? Does every vehicle need Optimize? What are your goals for your fleet? All of these are factors that influence how many vehicles in your fleet need Optimize and therefore influence the price tag. To determine the price, it is best to contact one of employees so you’ll get a personalised idea of the total cost. No strings attached, we promise!

Yes, Optimize is now available in Australia, exclusively through Geosecure, the official Optimize and Geotab partner here locally in Australia. With Geosecure, you get local onboarding, training and ongoing support from our knowledgeable employees and over 50 years of combined experience in fleets. Our team works directly with transport, mining, utilities and government fleets across the country. This ensures that every Optimize deployment meets your local compliance, safety and operational standards. With geosecure, you get a single point of contact, local expertise and technology tailored to Australian fleet conditions, the industries and opportunities.